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Principles of Delegation
The principles of delegation are as follows:
- Principle of result excepted: States that every manager before delegating the powers to the subordinate should be able to clearly define the goals as well as results expected from them.
- Principle of parity of authority and responsibility: According to this principle, the manager should keep a balance between authority and responsibility. Both of them should go hand in hand.
- Principle of absolute responsibility: This says that the authority can be delegated but responsibility cannot be delegated by managers to his subordinates.
- Principle of authority level: This principle suggests that a manager should exercise his authority within the jurisdiction/framework given.
Guidelines to effective delegation
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Clear Communication: Clearly communicate the task, including its objectives, desired outcomes, and any specific instructions or guidelines. Ensure that the person to whom the task is delegated understands what needs to be done and any expectations associated with it.
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Selecting the Right Person: Delegate tasks to individuals who have the necessary skills, knowledge, and capabilities to perform the task effectively. Consider their strengths, experience, and availability when determining who is best suited for the delegated responsibility.
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Define Authority and Responsibility: Clearly define the level of authority and responsibility that comes with the delegated task. Specify the decision-making power, limits, and boundaries within which the individual can operate. Provide the necessary resources and support to empower them to carry out the task successfully.
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Mutual Agreement: Ensure that both parties involved— the delegator and the delegate— agree upon the delegation. Discuss the task, its requirements, and any concerns or questions to ensure a shared understanding and agreement on the task’s scope and expectations.
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Provide Support and Resources: Offer the necessary support, guidance, and resources to enable the individual to accomplish the delegated task. Provide training, access to information, and assistance when needed. Be available to answer questions and offer help throughout the process.
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Monitor and Follow-up: Regularly monitor the progress of the delegated task. Provide feedback, guidance, and direction as necessary. Maintain an open line of communication to address any issues or challenges that arise and to ensure that the task stays on track.
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Accountability and Ownership: Hold the individual accountable for the delegated task. Clearly communicate the deadlines and expected outcomes. Encourage them to take ownership of the task, while still being available for guidance and support. Foster a sense of responsibility and commitment to completing the task successfully.
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Recognize and Reward: Acknowledge and appreciate the efforts and achievements of the individual who successfully completes the delegated task. Offer recognition, feedback, and rewards to motivate and reinforce a sense of accomplishment. Celebrate successes to encourage continued performance and engagement.
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Learning and Improvement: Use delegation as an opportunity for growth and development for both the delegator and the delegate. Reflect on the outcomes, successes, and challenges to learn from the experience. Identify areas for improvement in future delegation processes and adjust accordingly.
By adhering to these principles of delegation, managers can effectively distribute tasks, develop their team members, and promote a culture of trust, accountability, and shared success.